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Key Responsibilities and Required Skills for Corporate Coordinator

💰 $50,000 - $70,000

AdministrationOperationsProject ManagementCorporate Services

🎯 Role Definition

The Corporate Coordinator is an operational backbone for corporate functions, delivering high-quality administrative support, coordinating cross-departmental projects, ensuring compliance with corporate policies, and managing office and vendor relationships. This role requires strong organizational skills, exceptional stakeholder communication, and the ability to manage competing priorities across calendar, budget and compliance activities. The Corporate Coordinator acts as a central point of contact for internal teams, external vendors, and senior leadership, driving administrative excellence and process improvements.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Administrative Assistant / Executive Assistant with cross-functional exposure
  • Office Manager supporting multi-location operations
  • Project Coordinator or Junior Operations Analyst

Advancement To:

  • Senior Corporate Coordinator / Corporate Operations Specialist
  • Corporate Services Manager or Office Manager
  • Program Manager / Project Manager (Corporate Programs)

Lateral Moves:

  • HR Coordinator (onboarding and employee records focus)
  • Compliance Coordinator or Regulatory Affairs Assistant
  • Vendor or Procurement Specialist

Core Responsibilities

Primary Functions

  • Serve as the primary administrative liaison for corporate leadership and cross-functional teams by managing executive calendars, scheduling complex multi-party meetings, preparing agendas, tracking action items, and ensuring timely follow-up to move initiatives forward.
  • Coordinate corporate governance and board support activities, including preparing board packets, collating materials, scheduling board and committee meetings, distributing minutes, and maintaining board record archives in accordance with corporate policy.
  • Manage company-wide event planning and logistics for all-hands, town halls, off-sites, trainings and external meetings — including venue selection, vendor negotiation, travel logistics, attendee registration, AV setup, catering, and post-event evaluations.
  • Administer contract lifecycle support by routing contracts for legal and finance review, tracking execution status, maintaining a contract repository, flagging renewal/termination dates, and ensuring compliance with contracting policies.
  • Own invoice processing and budget tracking for corporate initiatives: reconcile departmental budgets, code expenses, prepare PO requests, escalate anomalies to finance, and support monthly reporting to stakeholders.
  • Coordinate internal communications and documentation: draft and distribute corporate announcements, maintain SOPs and policy documents in SharePoint/Confluence, and ensure version control and accessibility for employees.
  • Facilitate onboarding and offboarding logistics for corporate hires — coordinate IT provisioning, badge access, workspace assignments, orientation schedules, and ensure exit checklists are completed and records are archived.
  • Maintain and optimize records management and filing systems for corporate documents, regulatory filings, insurance certificates and third-party agreements, ensuring accuracy, retention compliance, and audit-readiness.
  • Support regulatory and statutory compliance obligations by preparing filings, collating documentation for audits, tracking compliance deadlines, and liaising with legal and compliance teams to remediate gaps.
  • Manage vendor relationships and procurement for corporate services (facilities, IT vendors, travel agencies, catering) including RFP coordination, contract review input, vendor performance monitoring, and maintaining a preferred vendor list.
  • Act as project coordinator for corporate improvement initiatives — develop project plans, define milestones, coordinate resources, run status meetings, escalate risks, and maintain project documentation to achieve on-time delivery.
  • Oversee office and facilities management tasks such as space planning, supply management, keycard administration, health & safety coordination, and liaison with building management for maintenance and security.
  • Prepare and deliver recurring and ad-hoc reports and dashboards (expense summaries, headcount reports, project status, vendor spend) for senior leadership using Excel, Google Sheets, or BI tools to inform decision-making.
  • Support HR and payroll tasks as needed (timesheet validation, expense policy guidance, benefits communications) and escalate any payroll or benefits discrepancies to HR partners for resolution.
  • Serve as the primary point of contact for cross-functional stakeholder inquiries — triage requests, identify subject-matter owners, coordinate responses, and ensure SLA adherence for internal service delivery.
  • Process travel arrangements and expense reconciliation for corporate staff and visitors — enforce travel policy, optimize itineraries for cost and time, and manage corporate travel vendor accounts.
  • Implement and maintain process improvements by reviewing current workflows, drafting improved SOPs, piloting automation opportunities (templates, macros, low-code tools), and scaling best practices across teams.
  • Support internal audit preparation by assembling requested documentation, responding to auditor queries, and tracking remediation plans to closure in coordination with finance and legal.
  • Maintain CRM or enterprise systems data integrity (e.g., vendor master, office asset registry) by performing periodic audits, updating records, and coordinating with IT for system enhancements or access issues.
  • Prepare and manage confidential and sensitive materials including legal, compensation, and strategy documents — ensure secure storage, limited access, and compliance with information security policies.
  • Coordinate corporate sustainability and CSR logistics when applicable — liaise with vendors, track program metrics, and prepare communications and summaries for leadership and external stakeholders.
  • Support cross-border corporate activities by coordinating with regional teams for local compliance, tax filings, intercompany agreements, and logistics for international visitors or employees.

Secondary Functions

  • Assist with ad-hoc research and analysis for leadership requests, synthesizing findings into concise executive summaries and recommendations.
  • Provide backup support for executive assistants or other office functions during peak periods, ensuring uninterrupted service and continuity.
  • Maintain and improve a knowledge base of corporate contacts, templates, and best practices to accelerate response times and onboarding of new team members.
  • Participate in corporate working groups (procurement, facilities, compliance) to represent operational perspectives and implement agreed actions across the organization.
  • Support special corporate projects such as integrations, relocations, or divestitures by coordinating logistics, stakeholder communications, and data handover activities.

Required Skills & Competencies

Hard Skills (Technical)

  • Advanced proficiency in Microsoft Office Suite (Excel pivot tables, VLOOKUP/XLOOKUP, PowerPoint deck creation) and Google Workspace for corporate reporting and presentations.
  • Familiarity with enterprise systems such as SharePoint, Confluence, Microsoft Teams, Slack, and CRM/ERP tools (Salesforce, Workday, NetSuite) to manage documents and stakeholder workflows.
  • Experience using travel and expense platforms (Concur, Expensify) and procurement tools for PO creation, invoice processing and expense reconciliation.
  • Strong document management skills: version control, naming conventions, retention schedules, and the ability to set up searchable knowledge repositories.
  • Basic financial literacy: budget reconciliation, basic accounting entries, PO process, and the ability to read P&L and budget variance summaries.
  • Project coordination skills: developing project plans, setting milestones, preparing RACI matrices, and tracking project timelines using Asana, Jira, or similar tools.
  • Event planning and vendor negotiation skills including RFP process management, contract evaluation, and vendor performance metrics.
  • Data hygiene and reporting skills: creating dashboards, KPI monitoring, and the ability to extract, clean and present data for leadership using Excel or BI tools.
  • Compliance and records management knowledge: familiarity with statutory filing processes, document retention policies, and audit preparation practices.
  • Basic IT literacy for troubleshooting AV, videoconferencing setups and liaising with IT support for device provisioning and access control.

Soft Skills

  • Exceptional written and verbal communication skills for drafting executive-level communications, meeting minutes, and clear stakeholder updates.
  • Strong organizational and time-management skills with the ability to prioritize competing deadlines and maintain attention to detail under pressure.
  • Proven stakeholder management and interpersonal skills to build trust with senior leaders, external vendors, and cross-functional teams.
  • Problem-solving mindset and initiative to anticipate needs, streamline processes, and escalate issues appropriately.
  • High level of discretion and integrity when handling confidential information and sensitive corporate documentation.
  • Adaptability and resilience in fast-paced environments with shifting priorities and ad-hoc requests.
  • Customer-service orientation with a professional demeanor and a focus on delivering timely, high-quality administrative services.
  • Collaborative team player who contributes to culture, shares knowledge, and supports continuous improvement.

Education & Experience

Educational Background

Minimum Education:

  • Associate degree in Business Administration, Office Management, or related field; OR equivalent professional experience (3+ years) in corporate coordination, office administration or project support.

Preferred Education:

  • Bachelor’s degree in Business Administration, Management, Finance, or a related discipline.

Relevant Fields of Study:

  • Business Administration
  • Operations Management
  • Project Management
  • Human Resources

Experience Requirements

Typical Experience Range:

  • 2–5 years of progressive experience in administrative, operations, or coordinator roles supporting corporate or cross-functional teams.

Preferred:

  • 3–7 years experience in corporate coordination, governance support, office management or project coordination in mid-size to large organizations, with demonstrated experience in vendor management, event planning, and regulatory/board support.
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