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Key Responsibilities and Required Skills for Entry Writer Coordinator

💰 $45,000 - $60,000

ContentWritingMarketingAdministrationCoordination

🎯 Role Definition

Are you a master of organization with a passion for the written word? This role requires a motivated and meticulous Entry Writer Coordinator to be the central hub of our content operations. In this pivotal role, you will bridge the gap between creation and publication, ensuring our content is polished, on-brand, and delivered on time. You will be responsible for managing workflows, liaising with a diverse team of writers and editors, and upholding the highest standards of quality and accuracy. This is a fantastic opportunity for someone looking to build a career in content management, marketing, or project coordination within a fast-paced, collaborative environment. If you thrive on creating order from chaos and have an eagle eye for detail, we want to hear from you!

📈 Career Progression

Typical Career Path

Entry Point From:

  • Content Assistant or Editorial Assistant
  • Administrative Coordinator or Assistant
  • Junior Copywriter or Freelance Writer
  • Recent Graduate (Communications, English, Marketing)

Advancement To:

  • Content Manager or Content Strategist
  • Project Coordinator or Project Manager
  • Senior Editor or Managing Editor
  • Marketing Coordinator

Lateral Moves:

  • Marketing Assistant
  • Social Media Coordinator
  • Technical Writer

Core Responsibilities

Primary Functions

  • Coordinate the end-to-end content creation lifecycle, from initial topic assignment to final publication, ensuring a smooth and efficient workflow for all stakeholders.
  • Manage and meticulously maintain the master content calendar, scheduling assignments, tracking deadlines, and communicating status updates to writers, editors, and marketing managers.
  • Act as the primary liaison for a network of in-house and freelance writers, providing clear project briefs, answering inquiries promptly, and facilitating the timely submission of high-quality drafts.
  • Review, proofread, and perform initial edits on a high volume of written materials—including blog posts, articles, and marketing copy—to ensure adherence to brand voice, style guides, and grammatical standards.
  • Perform meticulous data entry and quality assurance for various content-related systems, ensuring the accuracy, consistency, and integrity of information published across digital platforms.
  • Prepare and format content for publication using our Content Management System (CMS), ensuring all elements like images, links, and metadata are correctly implemented.
  • Collaborate with the SEO team to implement on-page optimization best practices, including keyword integration, meta descriptions, and internal linking, to enhance organic search performance.
  • Triage and assign incoming content requests from various departments, clarifying requirements and setting realistic expectations for delivery timelines.
  • Maintain and organize the digital asset library, including articles, images, and writer documentation, ensuring all resources are easily accessible to the team.
  • Track writer assignments, invoices, and payments, ensuring accurate and timely compensation for freelance contributors in collaboration with the finance department.
  • Uphold and enforce editorial guidelines and brand standards across all content, providing constructive feedback to writers to elevate content quality.
  • Monitor content performance metrics and assist in compiling regular reports on key performance indicators (KPIs) like page views, engagement rates, and conversion.
  • Facilitate communication and collaboration between writers, editors, designers, and marketing teams to ensure cohesive and integrated campaign execution.
  • Onboard new writers by providing them with necessary documentation, style guides, and access to our content creation platforms and tools.

Secondary Functions

  • Assist in the development and ongoing refinement of content guidelines, best practices, and standard operating procedures to streamline workflows and improve team efficiency.
  • Support the content strategy team with topic research, competitive analysis, and brainstorming new content ideas that align with business objectives and audience interests.
  • Provide ad-hoc copywriting and editing support for other marketing initiatives, such as social media captions, email newsletters, and promotional landing pages.
  • Participate actively in team meetings, sprint planning sessions, and creative brainstorming workshops to contribute to the overall content strategy.
  • Conduct regular audits of existing website content to identify opportunities for updates, improvements, or repurposing to maximize value and ensure information remains current.
  • Manage and respond to comments or feedback on published content, fostering community engagement and addressing any user-reported issues.

Required Skills & Competencies

Hard Skills (Technical)

  • Content Management Systems (CMS): Strong proficiency with at least one major CMS, such as WordPress, Contentful, or a similar enterprise-level platform.
  • Project Management Software: Hands-on experience using tools like Asana, Trello, Jira, or Monday.com to manage tasks, workflows, and team collaboration.
  • Writing & Editing Prowess: Exceptional command of the English language, including grammar, spelling, and punctuation, with demonstrable editing and proofreading skills.
  • SEO Fundamentals: Solid understanding of basic SEO principles, keyword research, and on-page optimization techniques.
  • Google Workspace / MS Office: Advanced proficiency in collaborative tools like Google Docs, Sheets, and Slides or the Microsoft Office Suite (Word, Excel, PowerPoint).
  • Data Entry & Management: High level of accuracy and speed in data entry with an understanding of data integrity principles.

Soft Skills

  • Impeccable Organization & Attention to Detail: A natural ability to manage multiple moving parts, track details meticulously, and maintain order in a fast-paced environment.
  • Exceptional Communication: Clear, concise, and professional written and verbal communication skills for effective collaboration with internal teams and external contributors.
  • Time Management & Prioritization: Proven ability to multitask, manage a demanding workload, and prioritize tasks effectively to meet tight deadlines without sacrificing quality.
  • Proactive Problem-Solving: An independent, take-charge attitude with the ability to anticipate needs, identify potential issues, and propose viable solutions.
  • Interpersonal & Collaborative Skills: A strong team player with the ability to build positive working relationships with diverse personalities and cross-functional teams.

Education & Experience

Educational Background

Minimum Education:

  • High School Diploma or equivalent with relevant work experience.

Preferred Education:

  • Bachelor’s Degree from an accredited four-year university.

Relevant Fields of Study:

  • Communications
  • English
  • Journalism
  • Marketing
  • Liberal Arts

Experience Requirements

Typical Experience Range: 0-2 years of experience in a role involving writing, editing, or coordination.

Preferred: 1+ years of direct experience in a content coordination, editorial assistant, or project management role within a marketing or media environment. A portfolio of writing or editing samples is a significant plus. Familiarity with digital marketing concepts is highly desirable.

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