Field Coordinator | On-site Operations & Project Leadership

🎯 Role Definition

As a Field Coordinator, you are the critical link between our strategic project plans and the "boots on the ground" execution. You will be a hands-on leader, responsible for directing and orchestrating all on-site activities. Your role is to ensure that our field teams have the resources, guidance, and support they need to succeed, while guaranteeing that project milestones are met safely and efficiently. The ideal candidate is a natural problem-solver, an exceptional communicator, and thrives in a dynamic, fast-paced environment, acting as the eyes and ears of the project management team in the field.

📈 Career Progression

Typical Career Path

Entry Point From:

Field Technician or Crew Lead
Project Assistant or Administrator
Logistics Assistant

Advancement To:

Field Manager or Site Superintendent
Project Manager
Operations Manager

Lateral Moves:

Logistics Specialist
Junior Project Manager

Core Responsibilities

Primary Functions

Serve as the primary point of contact for all field-based personnel, providing clear direction, support, and daily guidance on tasks and project objectives.
Develop and manage detailed field schedules, work plans, and crew assignments to maximize efficiency and ensure project milestones are met on time and within budget.
Coordinate the mobilization and demobilization of all project resources, including personnel, equipment, and materials, ensuring timely arrival and departure from job sites.
Enforce strict adherence to all health, safety, and environmental (HSE) policies and regulations, leading daily safety briefings and investigating any incidents or near-misses.
Conduct regular on-site inspections and quality assurance checks to verify that work is performed according to project specifications, client requirements, and industry standards.
Act as the central liaison between the field team, project management, clients, and subcontractors, facilitating clear communication to resolve issues and report progress.
Manage and maintain an accurate inventory of all field equipment, tools, and consumable materials, coordinating procurement and replenishment as needed to prevent work stoppages.
Troubleshoot and provide immediate on-site resolution for operational and logistical problems, demonstrating resourcefulness and a proactive approach to problem-solving.
Prepare and submit comprehensive daily, weekly, and monthly reports detailing field activities, project progress, resource utilization, and any on-site challenges.
Lead daily pre-shift meetings (e.g., toolbox talks) to outline the day's goals, assign tasks, and address any safety concerns with the entire field crew.
Coordinate with vendors and suppliers for the timely delivery of materials and services, verifying order accuracy and quality upon receipt at the site.
Facilitate on-the-job training and orientation for new field team members, ensuring they are well-versed in project procedures, safety protocols, and quality expectations.
Monitor and report on subcontractor performance, ensuring their work aligns with contractual obligations, schedules, and project quality standards.
Maintain positive and professional relationships with clients and external stakeholders through responsive communication, ensuring a high level of customer satisfaction.
Utilize project management software and other digital tools to track tasks, communicate updates, and maintain an organized record of all field-related documentation.

Secondary Functions

Review and approve field staff timesheets, expense reports, and other administrative paperwork to ensure accuracy and compliance with company policies.
Assist the Project Manager in tracking field-related costs and budget adherence, identifying potential cost overruns and suggesting corrective actions.
Gather and organize critical field data, including site photos, measurements, and test results, ensuring it is accurately recorded and accessible to the project team.
Assess and document changes in project scope or site conditions, communicating potential impacts on schedule and budget to the project management team.
Ensure all project closeout activities in the field are completed thoroughly, including final site clean-up, equipment return, and finalization of all required documentation.
Participate in post-project review meetings to provide field-level feedback and contribute to a "lessons learned" repository for future projects.

Required Skills & Competencies

Hard Skills (Technical)

Project Coordination: Proven ability to schedule, plan, and manage on-site activities and resources effectively.
Logistics Management: Expertise in coordinating the movement and delivery of materials, equipment, and personnel.
Safety Compliance: Strong knowledge of industry-specific safety regulations and best practices (e.g., OSHA standards).
Project Management Software: Proficiency with tools such as Procore, Asana, MS Project, or similar field management platforms.
MS Office Suite: Advanced skills in Microsoft Excel, Word, and Outlook for reporting, scheduling, and communication.
Technical Reporting: Ability to write clear, concise, and accurate daily logs, progress reports, and incident reports.
Inventory Management: Experience with tracking and managing tools, equipment, and materials on a job site.

Soft Skills

Leadership & Supervision: Natural ability to lead, motivate, and manage a diverse field team to achieve common goals.
Problem-Solving: Exceptional critical thinking skills to quickly identify, analyze, and resolve on-site issues as they arise.
Communication: Excellent verbal and written communication skills for liaising effectively with crews, management, and clients.
Adaptability: Ability to thrive in a fast-paced and often unpredictable field environment, adjusting plans as needed.
Time Management & Prioritization: Superior organizational skills to manage multiple competing priorities and meet tight deadlines.
Conflict Resolution: Adept at de-escalating conflicts and negotiating solutions among team members, subcontractors, or other stakeholders.

Education & Experience

Educational Background

Minimum Education:

High School Diploma or GED equivalent, supplemented with relevant field experience.

Preferred Education:

Associate's or Bachelor's degree.

Relevant Fields of Study:

Construction Management
Business Administration
Logistics & Supply Chain Management
Operations Management

Experience Requirements

Typical Experience Range:

2-5 years of experience in a coordination, supervisory, or lead technical role within a relevant field (e.g., construction, events, telecommunications, environmental services).

Preferred:

Direct experience managing crews and coordinating logistics in a field-based setting is highly desirable.
Possession of relevant certifications (e.g., OSHA 30, First Aid/CPR) is a significant plus.