Film Assistant | Torchora

🎯 Role Definition

A Film Assistant, often known as a Production Assistant (PA), is a versatile entry-level role critical to the daily operations of a film set or production office. You will be responsible for a wide range of tasks, from administrative duties like distributing paperwork to hands-on support like setting up equipment and coordinating logistics. This role requires exceptional organizational skills, a proactive mindset, and the ability to adapt to the ever-changing demands of a live production environment. You will be the go-to person for various departments, making you an indispensable part of the team and offering a foundational understanding of the entire filmmaking process.

📈 Career Progression

Typical Career Path

Entry Point From:

Film School Graduate
Production Intern
Runner
Office Assistant

Advancement To:

Production Coordinator
2nd Assistant Director (2nd AD)
Camera Assistant
Department-Specific Assistant (e.g., Art PA, Wardrobe PA)

Lateral Moves:

Post-Production Assistant
Script Supervisor Assistant
Casting Assistant

Core Responsibilities

Primary Functions

Provide comprehensive administrative and organizational support to the production team, including the Director, Producers, and Assistant Directors.
Manage the distribution and collection of essential production documents such as call sheets, scripts, sides, and shooting schedules to all cast and crew members.
Facilitate clear and constant communication across departments by relaying messages, delivering instructions, and using walkie-talkies effectively on set.
Assist in the preparation and breakdown of the production set, including setting up tables, chairs, tents, and other essential on-location infrastructure.
Coordinate transportation logistics for cast, crew, and equipment, which may include driving production vehicles and arranging pickups and drop-offs.
Act as a lock-up PA during filming to prevent unauthorized personnel from entering the set and to control noise and foot traffic, ensuring a quiet and secure shooting environment.
Manage craft services and catering operations, ensuring food and beverages are readily available, replenished, and the area is kept clean and organized for the cast and crew.
Run errands for various departments, including picking up props, wardrobe, office supplies, or delivering film drives to post-production houses.
Escort actors and key personnel to and from their trailers, makeup/hair, wardrobe, and the set, ensuring they arrive on time for their scenes.
Maintain cleanliness and order on set and in the production office, disposing of trash and organizing common areas to ensure a safe and professional working environment.
Charge, organize, and distribute walkie-talkies, batteries, and other communication equipment to the crew at the start of each day and collect them at wrap.
Support the casting department by wrangling background actors (extras), ensuring they are checked in, have completed their paperwork, and are in the correct location when needed.
Ensure compliance with on-set safety protocols and health guidelines, reporting any potential hazards or issues to the Safety Officer or Assistant Director immediately.

Secondary Functions

Perform general office duties within the production office, such as answering phones, making photocopies, scanning documents, and managing mail.
Assist the wardrobe, art, and props departments with organizing, tracking, and managing their assets and equipment as needed.
Prepare and distribute daily production reports (DPRs) and other key paperwork under the supervision of the Production Coordinator or Assistant Director.
Stand in for actors during lighting setups and camera rehearsals to help the cinematography and lighting departments prepare for a take.
Assist the camera and sound departments by helping move equipment, laying cables, and marking positions for actors or props as directed.
Create and maintain accurate records, logs, and inventories for production assets, including petty cash receipts, purchase orders, and equipment rentals.
Research and source information for the production team, such as finding specific locations, props, or services required for the shoot.
Assist with crowd control during public or on-location shoots, politely managing onlookers and ensuring the filming area remains secure.
Handle sensitive and confidential information with the utmost discretion, including script details, cast information, and production schedules.

Required Skills & Competencies

Hard Skills (Technical)

Proficiency with office software (Microsoft Office Suite, Google Workspace) for scheduling, documentation, and communication.
Valid driver's license with a clean driving record and confidence in driving larger vehicles like passenger vans.
Familiarity with standard on-set equipment, including walkie-talkies, C-stands, and basic camera/lighting gear.
Basic knowledge of film production software such as Movie Magic Scheduling or Final Draft is a significant plus.
Experience with data entry and basic administrative tasks, including filing, photocopying, and organizing documents.

Soft Skills

Exceptional verbal and written communication skills, with the ability to convey information clearly and concisely in a high-pressure environment.
Strong multitasking and time-management abilities, capable of prioritizing numerous tasks with shifting deadlines.
Proactive problem-solving skills with a "no task is too small" attitude and a resourceful approach to challenges.
High level of professionalism, reliability, and punctuality, with a strong understanding of on-set etiquette.
Ability to work long and irregular hours, including nights and weekends, while maintaining a positive and energetic demeanor.
Excellent interpersonal skills and the ability to work collaboratively as part of a large and diverse team.
Adaptability and the capacity to remain calm and focused under pressure in a fast-paced, dynamic production environment.

Education & Experience

Educational Background

Minimum Education:

High School Diploma or GED equivalent.

Preferred Education:

Associate's or Bachelor's Degree.

Relevant Fields of Study:

Film Production
Media Studies
Communications
Theatre Arts

Experience Requirements

Typical Experience Range: 0-2 years.

Preferred: Previous experience on a film set, even in a volunteer or internship capacity, is highly desirable. Experience in customer service, hospitality, or event coordination is also beneficial as it demonstrates key transferable skills.