Torchora
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Key Responsibilities and Required Skills for a Financial Coordinator

💰 $55,000 - $75,000

FinanceAccountingCorporate Administration

🎯 Role Definition

This role requires a highly organized and detail-oriented Financial Coordinator to join our dynamic finance team. In this pivotal role, you will be the backbone of our financial operations, ensuring the accuracy and integrity of our accounting data. You will manage crucial day-to-day financial tasks, from accounts payable and receivable to financial reporting and budget tracking. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment and is passionate about contributing to the financial health and success of the organization. This position offers a fantastic opportunity to develop your skills across a broad range of financial functions and make a tangible impact on our business.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Accounts Payable/Receivable Clerk
  • Junior Accountant
  • Finance or Accounting Intern

Advancement To:

  • Senior Financial Coordinator
  • Financial Analyst or Senior Financial Analyst
  • Staff Accountant or Senior Accountant

Lateral Moves:

  • Budget Analyst
  • Payroll Specialist

Core Responsibilities

Primary Functions

  • Manage the end-to-end accounts payable process, including processing vendor invoices, verifying approvals, coding expenses to the correct GL accounts, and executing timely payments.
  • Oversee the accounts receivable cycle by generating and sending customer invoices, tracking payments, and diligently following up on overdue accounts to optimize cash flow.
  • Perform daily and monthly bank reconciliations for multiple accounts to ensure all transactions are accurately recorded and discrepancies are promptly investigated and resolved.
  • Prepare and post journal entries with appropriate supporting documentation to maintain the accuracy and integrity of the general ledger.
  • Assist in the month-end, quarter-end, and year-end closing processes, including preparing accruals, deferrals, and reconciliation schedules.
  • Meticulously review and process employee expense reports, ensuring compliance with company travel and expense policies before reimbursement.
  • Generate and distribute standard financial reports, such as income statements, balance sheets, and cash flow statements, for management review.
  • Actively monitor and track project budgets and departmental spending, reporting on variances and providing insights to budget holders.
  • Support the annual budgeting and periodic forecasting processes by gathering data, preparing schedules, and assisting with financial modeling.
  • Maintain a highly organized system of financial records and documentation, ensuring easy retrieval and compliance with audit and record-retention policies.
  • Serve as a primary point of contact for vendor and client inquiries related to billing, payments, and account status, providing exceptional customer service.
  • Ensure all financial activities and reporting are in strict compliance with GAAP and internal company policies and procedures.
  • Administer corporate credit card programs, including reconciling statements, tracking receipts, and enforcing usage policies.
  • Create, track, and manage purchase orders from initiation to closure, ensuring alignment with approved budgets and procurement policies.
  • Analyze financial data to identify trends, anomalies, and opportunities for cost savings or process improvements.

Secondary Functions

  • Provide critical support during internal and external audits by preparing requested schedules, pulling documentation, and answering inquiries.
  • Assist in the development, implementation, and refinement of financial policies, procedures, and internal controls to enhance efficiency and accuracy.
  • Collaborate with cross-functional teams, such as Operations and HR, to ensure seamless financial integration and support for their initiatives.
  • Participate in the implementation and optimization of financial software and ERP systems, including testing and user training.
  • Prepare ad-hoc financial analysis, reports, and special projects as requested by senior finance leadership to support strategic decision-making.

Required Skills & Competencies

Hard Skills (Technical)

  • Advanced MS Excel Proficiency: Demonstrated ability to use advanced functions, including VLOOKUP, SUMIF, pivot tables, and complex formulas for data analysis and reporting.
  • ERP & Accounting Software: Hands-on experience with major ERP systems (e.g., SAP, Oracle, NetSuite) and accounting software (e.g., QuickBooks, Xero, Bill.com).
  • GAAP Knowledge: Solid understanding of Generally Accepted Accounting Principles and their practical application in a corporate environment.
  • Financial Reporting: Proven ability to prepare, review, and analyze standard financial statements (P&L, Balance Sheet, Cash Flow).
  • Reconciliation: Expertise in performing complex account and bank reconciliations with a high degree of accuracy.
  • Budgeting & Forecasting: Familiarity with the principles and processes of corporate budgeting, forecasting, and variance analysis.

Soft Skills

  • Meticulous Attention to Detail: An exceptional ability to maintain accuracy and precision in all tasks, catching errors others might miss.
  • Organizational & Time Management: Superior skills in prioritizing multiple tasks and deadlines in a fast-paced environment to ensure timely completion of all duties.
  • Analytical & Problem-Solving: Strong aptitude for identifying financial discrepancies, investigating root causes, and recommending effective solutions.
  • Communication Skills: Excellent written and verbal communication skills, with the ability to articulate financial information clearly to both financial and non-financial stakeholders.
  • Integrity & Discretion: A high degree of professionalism and the ability to handle confidential and sensitive financial information with discretion.
  • Collaborative Spirit: A proactive team player who works effectively with colleagues across different departments to achieve common goals.

Education & Experience

Educational Background

Minimum Education:

  • Bachelor’s degree in a relevant field.

Preferred Education:

  • Bachelor’s degree specifically in Accounting or Finance.

Relevant Fields of Study:

  • Accounting
  • Finance
  • Business Administration
  • Economics

Experience Requirements

Typical Experience Range: 2-5 years of direct experience in an accounting or finance role.

Preferred: Experience in a similar Financial Coordinator or Staff Accountant role, with demonstrated responsibility for AP, AR, and general ledger functions.

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