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Key Responsibilities and Required Skills for Fund Operations Analyst

💰 $75,000 - $120,000

FinanceAsset ManagementOperationsInvestment Management

🎯 Role Definition

This role requires a highly analytical and meticulously organized Fund Operations Analyst to become a cornerstone of our investment team. This critical role serves as the operational backbone for our fund management activities, ensuring seamless, accurate, and efficient processing across the entire trade lifecycle. You will be instrumental in maintaining the integrity of our portfolio data, managing relationships with key external partners, and driving process improvements. The ideal candidate is a proactive problem-solver with a deep understanding of financial instruments and a passion for operational excellence in a fast-paced, high-stakes environment. This is an exceptional opportunity to gain unparalleled exposure to the inner workings of a sophisticated investment firm and make a significant impact on our success.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Fund Accountant
  • Back Office Associate
  • Junior Operations Analyst

Advancement To:

  • Senior Fund Operations Analyst
  • Fund Operations Manager
  • Director of Operations

Lateral Moves:

  • Trade Support Analyst
  • Middle Office Specialist
  • Treasury or Risk Analyst

Core Responsibilities

Primary Functions

  • Oversee the complete, end-to-end trade lifecycle, from execution and booking through to confirmation and final settlement, for a diverse range of financial instruments.
  • Perform daily and monthly reconciliation of cash balances, security positions, and transactions between our internal records, prime brokers, and fund administrators.
  • Manage the daily affirmation and confirmation of trades using industry platforms such as DTCC, Omgeo CTM, and Traiana.
  • Investigate and diligently resolve any trade discrepancies, settlement failures, or reconciliation breaks in a timely and efficient manner.
  • Calculate, review, and validate the Net Asset Value (NAV) for various funds, ensuring the accuracy of pricing, accruals, fees, and P&L.
  • Process and monitor all corporate actions, including dividends, interest payments, stock splits, and mergers, ensuring they are accurately reflected in the portfolio.
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  • Handle the treasury and cash management functions, including processing wire transfers, managing FX hedging, and projecting daily cash needs.
  • Manage collateral and margin requirements with counterparties, including processing margin calls and optimizing the use of collateral.
  • Prepare and distribute daily, weekly, and monthly performance and P&L reports to portfolio managers and senior management, providing insightful commentary on significant movements.
  • Assist in the preparation of financial statements, regulatory reports (e.g., Form PF, AIFMD Annex IV), and other compliance-related filings.
  • Act as a primary operational point of contact for portfolio managers, traders, risk teams, and compliance, responding to inquiries and providing crucial support.
  • Facilitate the onboarding process for new funds, instruments, accounts, and counterparties, ensuring all operational workflows are correctly established.
  • Liaise directly with auditors during year-end financial audits, providing necessary documentation, explanations, and walkthroughs of operational processes.
  • Review and process fund expenses and invoices, ensuring they align with the fund's operating budget and legal documentation.
  • Monitor counterparty risk and exposure, preparing regular summary reports for the risk management committee.

Secondary Functions

  • Proactively identify operational inefficiencies and lead initiatives to improve and automate workflows, enhancing scalability and reducing risk.
  • Assist in the testing and implementation of new portfolio management systems, trading software, or other financial technologies.
  • Maintain and update critical static and reference data for securities, accounts, and counterparties within the firm's core systems.
  • Develop and maintain comprehensive documentation of operational policies, procedures, and internal controls.
  • Support ad-hoc data requests and exploratory data analysis for various internal teams.
  • Contribute to the organization's data strategy and roadmap.
  • Collaborate with business units to translate data needs into engineering requirements.
  • Participate in sprint planning and agile ceremonies within the data engineering team.

Required Skills & Competencies

Hard Skills (Technical)

  • Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, and VBA macros for data manipulation and analysis.
  • Deep understanding of the trade lifecycle across multiple asset classes, including equities, fixed income, FX, and derivatives.
  • Strong knowledge of fund accounting principles, particularly NAV calculation, P&L attribution, and financial statement preparation.
  • Hands-on experience with portfolio management or accounting systems such as Advent Geneva, Eze, Black Mountain, or Aladdin.
  • Working knowledge of SQL for querying databases and performing data extraction and analysis.
  • Experience with industry-standard platforms and protocols, including Bloomberg Terminal, Omgeo CTM, DTCC, and SWIFT.
  • Comprehensive understanding of corporate actions, collateral management, and treasury functions.

Soft Skills

  • Exceptional attention to detail and a steadfast commitment to accuracy and quality.
  • Strong analytical and problem-solving skills, with an innate ability to investigate discrepancies and devise effective solutions.
  • Excellent written and verbal communication skills, with the ability to articulate complex issues clearly to both technical and non-technical audiences.
  • Superior organizational and time-management capabilities, adept at managing multiple competing priorities under tight deadlines.
  • A highly collaborative, team-first mentality combined with a strong sense of personal ownership and accountability.
  • Natural curiosity and a passion for continuous learning and process improvement in a dynamic industry.

Education & Experience

Educational Background

Minimum Education:

  • Bachelor’s Degree is required.

Preferred Education:

  • Master’s Degree in a related field or progress towards a professional designation such as CFA or CAIA.

Relevant Fields of Study:

  • Finance
  • Accounting
  • Economics
  • Business Administration

Experience Requirements

Typical Experience Range: 2-6 years of direct experience in a fund operations or fund accounting role.

Preferred: Direct experience at a hedge fund, asset management firm, prime brokerage, or third-party fund administrator is highly desirable.

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