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Key Responsibilities and Required Skills for a Job Board Assistant

💰 $38,000 - $55,000

Human ResourcesRecruitingAdministrativeTalent Acquisition

🎯 Role Definition

The Job Board Assistant is the engine of our online recruitment presence. This role is fundamentally about ensuring our open positions are accurately, effectively, and strategically presented to the world. You are the critical link between our recruiters and the vast pool of potential candidates, managing the complex ecosystem of online job boards. Success in this position means our job postings are always optimized, our applicant data is pristine, and our initial candidate experience is seamless. You don't just post jobs; you orchestrate the first and most crucial step in our talent acquisition pipeline, directly impacting the quality and quantity of talent we attract.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Administrative Assistant or Office Coordinator
  • Data Entry Clerk
  • HR Intern or Recent Graduate in a related field

Advancement To:

  • Recruitment Coordinator
  • Talent Sourcer
  • Junior Recruiter or Talent Acquisition Specialist

Lateral Moves:

  • HR Assistant
  • Onboarding Coordinator

Core Responsibilities

Primary Functions

  • Diligently manage the end-to-end job posting process, from drafting and formatting to publishing across a diverse range of platforms including LinkedIn, Indeed, Glassdoor, and various niche job boards.
  • Ensure every job posting is a perfect reflection of our company brand, meticulously checking for consistency in tone, voice, and formatting standards.
  • Act as the first line of review, performing initial screening of incoming applications against the basic, non-negotiable qualifications for a role.
  • Meticulously maintain the integrity of our Applicant Tracking System (ATS) by ensuring all candidate data and job information is accurate, up-to-date, and correctly categorized.
  • Systematically monitor the performance of live job postings, tracking view-to-apply ratios and overall applicant flow to identify underperforming ads.
  • Strategically refresh, repost, or "bump" job advertisements to maximize visibility and ensure a continuous stream of qualified applicants.
  • Manage job board credentials, subscriptions, and posting inventories, ensuring the team has uninterrupted access to necessary recruitment tools.
  • Serve as the primary point of contact for troubleshooting any job posting errors or technical issues, liaising directly with job board support teams to find swift resolutions.
  • Conduct regular audits of all active job postings to ensure they remain accurate, compliant with relevant regulations (e.g., EEO), and are promptly removed once a position is filled.
  • Respond to basic candidate inquiries regarding application status or technical difficulties with the application process in a professional and timely manner.
  • Assist in the creation and maintenance of a centralized library of job description templates, ensuring they are current and easily accessible to the recruiting team.
  • Support the recruiting team by accurately entering and updating candidate information into the ATS, ensuring a clean and reliable data source.
  • Collaborate with recruiters to understand the specific needs of each role to ensure job postings are targeted and compelling to the desired audience.
  • Track and manage job posting budgets and credit usage across various platforms, providing regular updates to team leadership.

Secondary Functions

  • Generate and compile routine reports on key recruitment metrics, such as number of applicants per job, source of hire, and time-to-post.
  • Research and evaluate new or niche job boards and recruitment advertising platforms to recommend innovative ways to attract diverse talent pools.
  • Provide general administrative support to the broader Talent Acquisition team as needed, including data entry projects and information gathering.
  • Assist in documenting best practices and standard operating procedures (SOPs) related to job posting and applicant management.
  • Participate in team meetings to provide updates on posting activity and initial applicant trends observed from the job boards.
  • Help maintain team-wide resources, such as contact lists, vendor information, and process guides related to our online recruitment advertising efforts.

Required Skills & Competencies

Hard Skills (Technical)

  • Applicant Tracking System (ATS) Proficiency: Hands-on experience with at least one major ATS (e.g., Greenhouse, Lever, Workday, Taleo) is highly desirable.
  • Job Board Management: Demonstrable experience navigating and posting on major job boards like LinkedIn Recruiter, Indeed, and ZipRecruiter.
  • Data Entry Accuracy: Proven ability to enter and manage large volumes of data with an extremely high degree of accuracy and speed.
  • Microsoft Office Suite: Competency in Word for formatting descriptions, Excel for tracking and reporting, and Outlook for communication.
  • Basic HTML/Text Formatting: Understanding of basic text formatting (bold, italics, bullet points) to create clean, readable job descriptions.

Soft Skills

  • Exceptional Attention to Detail: An almost obsessive focus on accuracy, noticing the small errors that others might miss in a job description or data field.
  • Superior Organizational Skills: The ability to juggle multiple job postings, platforms, and candidate pipelines simultaneously without letting anything slip through the cracks.
  • Effective Time Management & Prioritization: Adept at managing a high volume of tasks and distinguishing between urgent and important priorities in a fast-paced environment.
  • Clear Written Communication: The ability to write clearly, concisely, and professionally, both in job postings and in communications with candidates and team members.
  • Problem-Solving Mentality: A proactive approach to identifying issues (e.g., a non-performing job ad) and independently seeking out solutions.
  • Tech-Savvy and Resourceful: Comfortable learning new software and systems quickly; not afraid to dig into a platform's help-desk to find an answer.

Education & Experience

Educational Background

Minimum Education:

  • High School Diploma or GED required.

Preferred Education:

  • Associate's or Bachelor's Degree.

Relevant Fields of Study:

  • Human Resources
  • Business Administration
  • Communications

Experience Requirements

Typical Experience Range: 1-3 years of experience in an administrative, data entry, or support role within a professional office environment.

Preferred: Prior experience in a Human Resources or Recruiting department is a significant plus. Direct experience with an Applicant Tracking System (ATS) and posting on job boards is highly preferred.

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