Torchora
Back to Home

Key Responsibilities and Required Skills for a Job Board Operator

💰 $45,000 - $65,000

Human ResourcesTalent AcquisitionRecruitmentMarketing

🎯 Role Definition

A Job Board Operator is the engine of a company's recruitment advertising strategy. This role serves as the central point of control for how an organization's open positions are presented to the external talent market. They are the specialists who ensure that job postings are not just live, but are also compelling, discoverable, and strategically placed to attract the highest quantity of qualified applicants. This individual is a critical link between the talent acquisition team and the candidate pool, managing the complex ecosystem of job boards, social media platforms, and recruitment marketing channels to maximize return on investment and build a robust talent pipeline. More than just an administrative function, this role requires a blend of marketing savvy, analytical thinking, and meticulous organization.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Recruitment Coordinator
  • HR Assistant or Administrator
  • Marketing Coordinator

Advancement To:

  • Talent Acquisition Specialist / Recruiter
  • Recruitment Marketing Manager
  • Talent Sourcing Specialist

Lateral Moves:

  • HR Coordinator
  • Employer Branding Specialist

Core Responsibilities

Primary Functions

  • Execute the end-to-end process of posting, updating, and removing job requisitions across a diverse portfolio of external job boards, niche sites, and professional networking platforms.
  • Meticulously review and optimize job descriptions provided by recruiters, enhancing them with SEO keywords and inclusive language to improve search visibility and appeal to a wider range of candidates.
  • Act as the primary administrator for all job board accounts, managing credentials, contract renewals, and relationships with vendor account managers to ensure seamless service.
  • Monitor the performance of all active job postings, tracking key metrics such as view-to-apply rates, cost-per-application, and source of hire to gauge effectiveness.
  • Manage and allocate the recruitment advertising budget, making data-driven recommendations on which platforms provide the best return on investment for different types of roles.
  • Develop and maintain a master tracking system or content calendar for all job postings to ensure consistency, accuracy, and timely refreshes or closures.
  • Proactively troubleshoot and resolve any technical issues related to job postings, such as formatting errors, broken application links, or integration problems with the Applicant Tracking System (ATS).
  • Continuously research, evaluate, and recommend new or specialized job boards and recruitment advertising channels that align with the company's hiring needs and diversity goals.
  • Generate and present regular, detailed reports to the talent acquisition leadership on job posting performance, channel effectiveness, and budget spend.
  • Ensure all external-facing job advertisements are fully compliant with company branding guidelines, tone of voice, and legal requirements, including EEO statements.
  • Collaborate closely with recruiters and hiring managers to gain a deep understanding of role requirements and ideal candidate profiles to inform posting strategy.
  • Conduct A/B testing on job titles, description content, and posting times to identify best practices and continuously improve candidate attraction.
  • Serve as the internal subject matter expert on job board best practices, providing guidance and training to the broader recruitment team.
  • Manage job slot inventory across various platforms, ensuring optimal utilization and reallocating slots as hiring priorities shift.
  • Maintain the integrity of data within the Applicant Tracking System (ATS) as it relates to job requisitions and their corresponding advertising sources.

Secondary Functions

  • Assist the recruitment team with initial candidate screening or resume reviews for applications generated from job board postings.
  • Support the employer branding team by helping to manage and update company profiles on platforms like Glassdoor, LinkedIn, and Indeed.
  • Contribute to the creation of recruitment marketing content, such as social media captions or email campaign snippets that promote high-priority roles.
  • Compile competitive intelligence by monitoring how competitor organizations are advertising similar roles and what platforms they are using.
  • Provide administrative support to the broader Talent Acquisition team during periods of high-volume hiring, such as data entry or scheduling coordination.
  • Participate in team strategy sessions to provide valuable insights on job market trends and candidate behavior observed from job board analytics.
  • Help ensure a positive candidate experience by periodically testing the application process from various job boards to identify and report any friction points.

Required Skills & Competencies

Hard Skills (Technical)

  • Job Board Proficiency: Deep, hands-on experience navigating and posting on major platforms such as LinkedIn Recruiter, Indeed, ZipRecruiter, and Glassdoor.
  • ATS Experience: Familiarity with using Applicant Tracking Systems (e.g., Greenhouse, Lever, Workday, iCIMS) to manage job requisitions and candidate data.
  • Job Posting SEO: Understanding of how to use keywords and structure job descriptions to rank higher in job board search results.
  • Data Analysis: Ability to use tools like Microsoft Excel or Google Sheets to track metrics, analyze performance data, and create insightful reports.
  • Vendor Management: Experience communicating with and managing relationships with external software or service providers.
  • Budget Tracking: Competency in monitoring and reporting on departmental spend against an allocated budget.

Soft Skills

  • Exceptional Attention to Detail: A precise and meticulous approach is essential to avoid errors in postings that can impact brand reputation and candidate experience.
  • Organizational Prowess: Superior ability to manage multiple tasks, priorities, and deadlines simultaneously in a fast-paced environment.
  • Strong Written Communication: The skill to write and edit clear, compelling, and grammatically correct copy for job advertisements.
  • Proactive Problem-Solving: The initiative to identify potential issues before they arise and independently find effective solutions.
  • Collaborative Mindset: A team-player attitude with the ability to work effectively with recruiters, hiring managers, and marketing teams.
  • Adaptability: The flexibility to pivot strategies quickly based on performance data and shifting business needs.

Education & Experience

Educational Background

Minimum Education:

High School Diploma or equivalent, supplemented with relevant professional experience.

Preferred Education:

Associate's or Bachelor's Degree.

Relevant Fields of Study:

  • Human Resources
  • Business Administration
  • Marketing
  • Communications

Experience Requirements

Typical Experience Range:

1-3 years of experience in a coordination or administrative role within a relevant function.

Preferred:

Direct experience in a talent acquisition, HR, or marketing department with specific responsibilities related to managing online content, advertising, or vendor relationships.

Explore More Careers