Torchora
Back to Home

Key Responsibilities and Required Skills for a Job Posting Assistant

💰 $35,000 - $55,000 Annually

Human ResourcesRecruitmentAdministrative SupportMarketing

🎯 Role Definition

The Job Posting Assistant is a cornerstone of the modern Talent Acquisition team, acting as the critical link between hiring managers and the external talent market. This role is responsible for more than just administrative tasks; it involves crafting, refining, and strategically distributing job advertisements to attract the best-fit candidates. You'll be the voice of our employer brand in the marketplace, ensuring every job posting is not only accurate and compliant but also engaging and optimized for maximum visibility. Your work directly impacts the quality and diversity of our applicant pool, making you an essential player in the company's growth and success.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Administrative Assistant
  • HR Intern or Coordinator
  • Junior Copywriter / Content Creator
  • Marketing Assistant

Advancement To:

  • Recruitment Coordinator
  • Talent Sourcer
  • Junior Recruiter
  • Employer Branding Specialist

Lateral Moves:

  • HR Generalist (entry-level)
  • Digital Marketing Coordinator

Core Responsibilities

Primary Functions

  • Draft, edit, and proofread compelling and inclusive job descriptions in collaboration with recruiters and hiring managers to accurately reflect role requirements and company culture.
  • Post and manage job advertisements across a wide range of platforms, including the company careers page, LinkedIn, Indeed, Glassdoor, and various niche or industry-specific job boards.
  • Ensure all job postings maintain a consistent brand voice, tone, and formatting, reinforcing the company's employer value proposition.
  • Regularly audit and refresh existing job postings to ensure accuracy, compliance with EEO and other legal standards, and optimal visibility in search results.
  • Implement SEO best practices within job descriptions and titles to improve organic search rankings on job boards and search engines like Google.
  • Manage the job posting functionality within the Applicant Tracking System (ATS), ensuring seamless integration and accurate data flow from application sources.
  • Research and identify new and emerging job boards, social media platforms, and other channels to diversify talent sourcing and reach passive candidates.
  • Monitor and track the performance of job postings, analyzing metrics such as view-to-apply rates, cost-per-application, and source effectiveness.
  • Maintain and organize a central library of job description templates, ensuring they are up-to-date and easily accessible for the talent acquisition team.
  • Collaborate with the marketing team to create and share social media content that promotes key openings and drives traffic to the careers page.
  • Handle the administrative aspects of job board contracts and renewals, and track spending against the recruitment advertising budget.
  • Remove filled positions from all platforms in a timely manner to ensure a positive candidate experience and maintain data integrity.
  • Advise hiring teams on best practices for writing job descriptions that attract a diverse and qualified applicant pool, avoiding biased or exclusionary language.
  • Act as the primary point of contact for any technical issues related to job board integrations or posting errors, troubleshooting with vendors as needed.
  • Manage employee referral program postings and ensure internal job boards are consistently updated with new opportunities.

Secondary Functions

  • Assist the recruitment team with initial resume screening to identify candidates who meet the basic qualifications for open roles.
  • Provide administrative support for the broader Talent Acquisition team, which may include scheduling interviews or communicating with candidates.
  • Generate basic performance reports on job posting ROI, time-to-fill, and source-of-hire to inform future recruitment strategies.
  • Contribute to employer branding initiatives by helping to gather testimonials, create content for the careers blog, or update company profiles on review sites.
  • Monitor competitor job postings and recruitment marketing tactics to gather market intelligence and identify industry trends.
  • Participate in team meetings and strategy sessions to provide insights on what makes a job posting successful.

Required Skills & Competencies

Hard Skills (Technical)

  • Applicant Tracking System (ATS) Proficiency: Hands-on experience with at least one major ATS (e.g., Greenhouse, Lever, Workday, iCIMS).
  • Job Board Expertise: Deep familiarity with the back-end interfaces and posting processes of major job boards like LinkedIn Recruiter, Indeed, and Glassdoor.
  • Copywriting and Editing: Exceptional writing skills with the ability to craft persuasive, clear, and grammatically perfect content tailored for recruitment marketing.
  • Recruitment SEO: A solid understanding of keyword research and search engine optimization principles as they apply to job descriptions.
  • Microsoft Office / Google Workspace: High level of proficiency in tools like Word, Excel, Google Docs, and Sheets for tracking, reporting, and content creation.
  • Basic Data Analysis: Ability to interpret metrics from job boards and an ATS to draw actionable insights on posting performance.
  • HR Compliance Knowledge: Foundational knowledge of employment laws and regulations related to job advertising, such as EEO and OFCCP.

Soft Skills

  • Impeccable Attention to Detail: A meticulous approach to your work, ensuring every job posting is accurate, compliant, and error-free.
  • Exceptional Organization: The ability to juggle multiple job requisitions, platforms, and deadlines simultaneously without sacrificing quality.
  • Proactive Problem-Solving: An independent and resourceful mindset, capable of identifying issues and finding solutions without constant supervision.
  • Strong Communication: Clear, professional, and effective written and verbal communication skills for collaborating with internal stakeholders and external vendors.
  • Collaborative Mindset: A true team player who enjoys working closely with recruiters, hiring managers, and marketing teams to achieve a common goal.
  • Time Management: The ability to prioritize tasks effectively in a fast-paced environment to meet the urgent demands of the hiring process.

Education & Experience

Educational Background

Minimum Education:

  • Associate's Degree or equivalent professional experience.

Preferred Education:

  • Bachelor's Degree

Relevant Fields of Study:

  • Human Resources
  • Marketing
  • Communications
  • English
  • Business Administration

Experience Requirements

Typical Experience Range: 1-3 years in a relevant support role.

Preferred: Direct experience within a talent acquisition, HR, or marketing department is highly advantageous. A proven track record of writing and managing job postings within an ATS is a significant plus and will set a candidate apart.

Explore More Careers