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Key Responsibilities and Required Skills for a Job Specialist Intern

💰 $ - $

Human ResourcesInternshipTalent AcquisitionCompensation

🎯 Role Definition

The Job Specialist Intern is a developmental role within the Human Resources department, designed for an individual eager to build a foundational career in talent management. This position provides hands-on support to the Talent Acquisition and Compensation teams, focusing on the entire lifecycle of a job role—from creation and definition to market pricing and recruitment. The intern will learn the critical functions of how jobs are structured, documented, and filled, ensuring consistency, compliance, and alignment with our company's strategic goals. This is a unique opportunity to gain exposure to the backbone of an effective HR function and contribute to building a world-class team.

📈 Career Progression

Typical Career Path

Entry Point From:

  • University Student (Junior/Senior year)
  • Recent Graduate (HR, Business, or related field)
  • Career Changer with strong administrative or coordination experience

Advancement To:

  • Talent Acquisition Coordinator
  • Junior Recruiter
  • Compensation Analyst
  • HR Coordinator

Lateral Moves:

  • Onboarding Specialist
  • HR Generalist (entry-level)

Core Responsibilities

Primary Functions

  • Collaborate with recruiters and hiring managers to review, draft, and refine job descriptions, ensuring they accurately reflect role responsibilities and required qualifications.
  • Assist in conducting comprehensive job analysis to understand the duties, skills, and requirements of various positions across the organization.
  • Support the maintenance and organization of the company's central job description library, ensuring all documentation is current, consistent, and easily accessible.
  • Learn and apply fundamental principles of compensation by assisting in market research and salary benchmarking for various roles to support competitive pay decisions.
  • Post and manage job requisitions across multiple platforms, including the company careers page, LinkedIn, and other specialized job boards, ensuring brand consistency.
  • Participate in the initial screening of resumes and applications, meticulously matching candidate profiles against the specific criteria outlined in the job specification.
  • Help develop and standardize interview question templates and evaluation rubrics tailored to specific roles and core company competencies.
  • Assist in scheduling and coordinating a high volume of interviews between candidates and hiring teams, focusing on providing a seamless and positive candidate experience.
  • Gain proficiency in our Applicant Tracking System (ATS) by entering, updating, and maintaining accurate candidate and requisition data throughout the recruitment lifecycle.
  • Support the Talent Acquisition team in building and maintaining pipelines of qualified, passive candidates for current and future job openings.
  • Contribute to employer branding projects by helping to craft compelling content that showcases our company culture and employee value proposition.
  • Research and identify new and effective sourcing channels and recruitment marketing strategies to attract a diverse pool of top-tier talent.
  • Assist in the preparation of offer letters and other new hire documentation, ensuring complete accuracy and compliance with internal policies.
  • Participate in HR compliance efforts by learning about and assisting with record-keeping related to EEO, AAP, and other regulatory requirements.
  • Help gather and analyze key recruitment metrics, such as time-to-fill, source-of-hire, and candidate quality, to support data-driven talent strategies.

Secondary Functions

  • Provide general administrative support to the broader Human Resources team, including data entry, document management, and preparing materials for meetings.
  • Assist in the planning, coordination, and execution of recruitment events, such as career fairs, university information sessions, and virtual hiring open houses.
  • Contribute to the new hire onboarding process by preparing orientation materials and assisting with Day 1 activities to ensure a smooth transition for new employees.
  • Support HR Business Partners with special projects related to talent management, performance review cycles, and employee engagement initiatives.
  • Research HR best practices and emerging industry trends related to job design, talent acquisition, and compensation to share valuable insights with the team.
  • Shadow experienced HR professionals in various meetings to gain a holistic understanding of the human resources function and its strategic impact.
  • Support ad-hoc data requests and exploratory data analysis.
  • Contribute to the organization's data strategy and roadmap.
  • Collaborate with business units to translate data needs into engineering requirements.
  • Participate in sprint planning and agile ceremonies within the data engineering team.

Required Skills & Competencies

Hard Skills (Technical)

  • High proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint) for creating documents, analyzing basic data, and preparing presentations.
  • Familiarity with or ability to quickly learn Applicant Tracking Systems (ATS) such as Greenhouse, Lever, or Workday.
  • Basic understanding of major social media and professional networking platforms like LinkedIn for sourcing and employer branding purposes.
  • Strong ability to conduct online research to gather market data, compensation benchmarks, and industry best practices.
  • Experience with accurate data entry and a commitment to maintaining data integrity within HR information systems (HRIS) or spreadsheets.

Soft Skills

  • Exceptional written and verbal communication skills, with a keen eye for detail in grammar, proofreading, and editing.
  • Excellent organizational and time management abilities, with a proven capacity to handle multiple tasks and shifting deadlines simultaneously.
  • A high level of discretion, integrity, and professionalism when handling confidential and sensitive employee and candidate information.
  • A proactive and curious mindset with a strong desire to learn the intricacies of the human resources field from the ground up.
  • Strong interpersonal skills and the ability to collaborate effectively and build relationships with team members, hiring managers, and external candidates.
  • Critical thinking and problem-solving abilities to analyze information, identify potential issues, and contribute to effective solutions.

Education & Experience

Educational Background

Minimum Education:

  • Currently pursuing or recently completed a Bachelor's degree.

Preferred Education:

  • Currently pursuing or recently completed a Bachelor's or Master's degree with a concentration in Human Resources, Business Administration, or a related discipline.

Relevant Fields of Study:

  • Human Resource Management
  • Business Administration
  • Industrial/Organizational Psychology
  • Communications

Experience Requirements

Typical Experience Range:

  • 0 - 1 years of experience in an office, administrative, or customer-facing role.

Preferred:

  • Previous internship experience within an HR or recruiting function is a strong plus.
  • Experience in a leadership role within a student organization, volunteer group, or extracurricular activity is highly regarded.
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