Torchora
Back to Home

Key Responsibilities and Required Skills for Lease Administration Analyst

💰 $55,000 - $85,000

Real EstateFinanceLease Administration

🎯 Role Definition

The Lease Administration Analyst manages and monitors lease agreements, ensuring compliance with contractual obligations, accounting standards, and organizational policies. This role provides analytical support, maintains accurate lease records, coordinates with internal stakeholders, and generates reports to inform strategic real estate decisions.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Lease Coordinator
  • Real Estate Analyst
  • Property Accountant

Advancement To:

  • Senior Lease Administrator
  • Real Estate Manager
  • Director of Lease Administration

Lateral Moves:

  • Property Management Analyst
  • Real Estate Compliance Specialist

Core Responsibilities

Primary Functions

  • Review, interpret, and maintain all lease agreements and related documents accurately.
  • Track critical lease dates, including renewals, expirations, and notice periods.
  • Ensure compliance with lease terms, regulatory requirements, and internal policies.
  • Calculate and verify rent, escalation clauses, operating expenses, and other lease-related financials.
  • Prepare and maintain detailed lease schedules, abstracts, and reports for management review.
  • Coordinate with property management, legal, and finance teams to resolve lease-related issues.
  • Assist in month-end and year-end lease accounting, including rent accruals, CAM reconciliations, and lease liability calculations.
  • Support lease audits and respond to internal and external inquiries regarding lease agreements.
  • Identify and track opportunities for lease optimization and cost savings.
  • Review amendments, renewals, and terminations for accuracy and compliance.
  • Maintain lease data in centralized lease administration software or databases.
  • Support budgeting, forecasting, and financial analysis related to lease obligations.
  • Monitor tenant obligations and landlord compliance, ensuring proper documentation and adherence to contracts.
  • Facilitate communication between internal teams, tenants, and landlords to resolve disputes or discrepancies.
  • Assist in the preparation of reports for senior leadership on lease portfolio performance and exposure.
  • Conduct research on lease terms, market trends, and industry standards to inform strategic decisions.
  • Track key performance indicators (KPIs) for lease management efficiency and accuracy.
  • Collaborate with accounting teams to ensure proper recording of lease-related journal entries.
  • Review insurance and tax requirements stipulated in leases to ensure compliance.
  • Provide training and guidance to junior team members on lease administration processes.

Secondary Functions

  • Support ad-hoc data requests and exploratory lease portfolio analyses.
  • Contribute to the organization’s lease administration strategy and process improvements.
  • Collaborate with IT and business units to optimize lease management software and workflows.
  • Participate in special projects, such as system migrations or lease portfolio consolidations.

Required Skills & Competencies

Hard Skills (Technical)

  • Lease abstraction and administration
  • Lease accounting and financial reporting
  • Rent and operating expense calculations
  • Compliance with lease and regulatory standards
  • Lease management software (Yardi, MRI, or similar)
  • Data analysis and reporting
  • Contract review and interpretation
  • Budgeting and forecasting
  • Documentation and record-keeping
  • Audit preparation and support

Soft Skills

  • Analytical thinking and attention to detail
  • Organization and time management
  • Effective written and verbal communication
  • Problem-solving and critical thinking
  • Collaboration and teamwork
  • Adaptability and flexibility
  • Confidentiality and discretion
  • Initiative and proactive approach
  • Stakeholder management
  • Professionalism and integrity

Education & Experience

Educational Background

Minimum Education:
Bachelor’s Degree in Finance, Accounting, Real Estate, or Business Administration

Preferred Education:
Bachelor’s or Master’s Degree in Real Estate, Accounting, or Business Management

Relevant Fields of Study:

  • Real Estate Management
  • Finance or Accounting
  • Business Administration

Experience Requirements

Typical Experience Range:
2–5 years in lease administration, real estate accounting, or property management

Preferred:
Experience managing commercial lease portfolios, using lease management software, and supporting complex lease accounting and reporting requirements

Explore More Careers