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Key Responsibilities and Required Skills for Talent Intern

💰 $ - $

Human ResourcesTalent AcquisitionRecruitingInternship

🎯 Role Definition

The Talent Intern is a foundational role within a Talent Acquisition or Human Resources department, serving as a crucial partner in the mission to attract, engage, and hire exceptional people. This isn't just about administrative support; it's an immersive, hands-on apprenticeship in the art and science of recruitment. You are the engine that helps the recruiting machine run smoothly, directly impacting candidate experience and contributing to the company's growth. This role provides a unique 360-degree view of the entire recruitment lifecycle, from the initial search for a candidate to the moment they become a new team member. It's a fast-paced, people-focused position perfect for someone looking to launch a career in the dynamic field of talent.

📈 Career Progression

Typical Career Path

Entry Point From:

  • University students actively pursuing a degree.
  • Recent graduates from programs like Business, HR, or Psychology.
  • Career changers with strong administrative and people skills.

Advancement To:

  • Talent Coordinator / Recruiting Coordinator
  • Sourcer / Talent Sourcer
  • Junior Recruiter / Associate Recruiter

Lateral Moves:

  • HR Coordinator
  • People Operations Coordinator

Core Responsibilities

Primary Functions

  • Actively partner with recruiters to understand the specific needs and nuances of open roles to effectively identify qualified candidates.
  • Utilize a variety of sourcing tools, including LinkedIn Recruiter, job boards, and our Applicant Tracking System (ATS), to build a diverse pipeline of passive and active talent.
  • Conduct initial resume and application reviews, meticulously screening candidates against the core competencies and qualifications of the job description.
  • Perform initial outreach and introductory calls (phone screens) to assess candidate interest, availability, and basic qualifications.
  • Master the art of complex scheduling by coordinating intricate interview loops involving candidates, hiring managers, and multiple team members across different time zones.
  • Serve as a primary point of contact for candidates throughout the interview process, ensuring they have a positive, informed, and seamless experience.
  • Champion an exceptional candidate experience by providing timely updates, clear communication, and a welcoming presence.
  • Gain expertise in our Applicant Tracking System (ATS), such as Greenhouse or Lever, ensuring all candidate data is tracked accurately and is up-to-date.
  • Prepare and post compelling job descriptions on company career pages, university job boards, and other relevant professional platforms.
  • Provide logistical support for both virtual and in-person recruiting events, including career fairs, tech talks, and open houses.
  • Assist in the creation and extension of offer letters, ensuring all details are accurate and documentation is handled professionally.
  • Support the onboarding process for new hires by coordinating pre-employment tasks and ensuring a smooth transition from candidate to employee.
  • Contribute to various employer branding initiatives by helping manage content for platforms like LinkedIn, Glassdoor, or the company careers blog.
  • Collaborate on special projects related to Diversity, Equity, and Inclusion (DEI) within the hiring process.
  • Conduct market research on talent trends, competitor hiring practices, and compensation benchmarks to support recruiting strategies.
  • Help build and maintain talent pipelines for frequently filled or future roles, creating a ready pool of qualified candidates.
  • Manage candidate interview-related travel and expense reimbursement processes with a high degree of accuracy and care.
  • Participate actively in team strategy meetings, providing insights from your interactions with the candidate market.
  • Assist in gathering and compiling key recruitment metrics, such as time-to-fill and source-of-hire, for team reports.
  • Learn and uphold best practices in recruitment, ensuring compliance with all applicable laws and regulations.

Secondary Functions

  • Support ad-hoc data requests and exploratory data analysis related to talent acquisition metrics.
  • Contribute to the organization's data strategy and roadmap by ensuring clean data entry and management within the ATS.
  • Collaborate with business units to translate data needs into engineering requirements, particularly for HR analytics tools.
  • Participate in sprint planning and agile ceremonies within the data engineering team if supporting technical recruiting analytics.

Required Skills & Competencies

Hard Skills (Technical)

  • Productivity Suite Proficiency: Strong command of Microsoft Office (Outlook, Word, Excel) or Google Workspace (Gmail, Calendar, Docs, Sheets) for scheduling, communication, and data tracking.
  • ATS Familiarity: Prior experience or the ability to quickly learn Applicant Tracking Systems (e.g., Greenhouse, Lever, Workday) is a significant advantage.
  • Sourcing Platforms: Understanding of or experience with professional networking and sourcing tools, especially LinkedIn and LinkedIn Recruiter.
  • Data Management: Meticulous data entry skills and the ability to maintain the integrity of information within various HR systems.
  • Professional Communication Tools: Competency in using various communication platforms (email, Slack/Teams, video conferencing) in a professional setting.

Soft Skills

  • Exceptional Communication: The ability to articulate thoughts clearly and professionally in both written and verbal communication with candidates and internal teams.
  • World-Class Organization: Superb time management and organizational skills to juggle multiple candidates, schedules, and priorities simultaneously without letting details slip.
  • Unwavering Discretion: A high level of integrity and the ability to handle sensitive and confidential information with the utmost professionalism.
  • Innate Curiosity & Initiative: A proactive, self-starter mentality with a genuine desire to learn, ask questions, and contribute ideas to improve processes.
  • Stellar Interpersonal Skills: A natural ability to build rapport and create positive, lasting relationships with a diverse group of people.
  • Eagle-Eyed Attention to Detail: A sharp eye for accuracy in everything from calendar invites to candidate data, ensuring a flawless process.
  • Adaptability: The flexibility to pivot quickly and remain effective in a fast-paced, dynamic environment where priorities can shift.
  • Collaborative Spirit: A true team player who is eager to support colleagues and contribute to the team's collective success.

Education & Experience

Educational Background

Minimum Education:

  • Currently pursuing or recently completed a Bachelor’s degree.

Preferred Education:

  • Bachelor’s degree.

Relevant Fields of Study:

  • Human Resources
  • Business Administration
  • Psychology
  • Communications
  • Sociology

Experience Requirements

Typical Experience Range: 0-1 years. This is an entry-level role designed for those starting their careers.

Preferred: Previous internship experience in a recruiting, HR, sales, or customer-facing administrative role is highly desirable but not required. A passion for people and process is most important.

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