Torchora
Back to Home

Key Responsibilities and Required Skills for a Temporary Associate

💰 $20 - $35 per hour

AdministrativeContractOperationsProject Support

🎯 Role Definition

This role requires a highly motivated and detail-oriented Temporary Associate to provide essential administrative, operational, and project-based support. This is a contract role designed to assist our teams during periods of high workload, special projects, or employee leave. The ideal candidate is a proactive problem-solver who can manage multiple priorities with precision and professionalism. As a Temporary Associate, you will be integral to maintaining workflow efficiency and ensuring the seamless execution of daily operations, offering a fantastic opportunity to gain exposure to different facets of our business.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Recent College Graduate
  • Administrative Assistant or Coordinator
  • Career Changer seeking corporate experience
  • Individual between permanent roles

Advancement To:

  • Permanent Associate within the department
  • Project Coordinator
  • Administrative Business Partner
  • Operations Specialist

Lateral Moves:

  • Another temporary assignment in a different department (e.g., Marketing, HR, Finance)
  • A similar permanent role at another organization

Core Responsibilities

Primary Functions

  • Provide comprehensive administrative and operational support to assigned teams or departments to ensure the seamless execution of daily tasks and long-term projects.
  • Manage and maintain complex calendars, schedule internal and external meetings across multiple time zones, and coordinate all associated logistics, including room booking and video conferencing setup.
  • Prepare, format, proofread, and distribute a wide range of professional documents, including reports, presentations, proposals, meeting agendas, and internal/external correspondence.
  • Perform accurate and timely data entry and data cleansing in various business systems, including CRM (e.g., Salesforce) and ERP platforms, ensuring the highest level of data integrity.
  • Act as a central point of contact for internal inquiries, efficiently triaging requests, providing necessary information, and routing complex issues to the appropriate personnel.
  • Assist with the full lifecycle of project coordination, from tracking timelines and deliverables to updating project management tools (like Asana or Jira) and flagging potential risks to project leads.
  • Process and track financial documents, such as invoices, expense reports, and purchase orders, ensuring compliance with company policies and timely submission.
  • Organize and maintain sophisticated digital and physical filing systems to ensure quick and secure retrieval of critical company documents, contracts, and project information.
  • Coordinate domestic and international travel arrangements for team members, including booking flights, accommodations, ground transportation, and creating detailed itineraries.
  • Attend key meetings to capture detailed notes and action items, followed by prompt and clear distribution to all relevant stakeholders to drive accountability.
  • Conduct preliminary research on specified topics, competitors, or market trends, summarizing findings into concise reports to support strategic decision-making.
  • Handle highly confidential and sensitive information with the utmost discretion and professionalism, adhering strictly to all data privacy and security protocols.
  • Support the planning and execution of internal events, from small team-building activities to larger departmental meetings or off-sites, managing logistics from start to finish.
  • Manage office supply inventory, monitor stock levels, and place orders as needed to ensure the team is well-equipped and resources are consistently available.
  • Assist in the onboarding process for new hires or contractors by preparing welcome materials, coordinating system access, and scheduling introductory meetings.

Secondary Functions

  • Support ad-hoc data requests and perform exploratory data analysis to generate quick insights for business stakeholders.
  • Contribute to the organization's data strategy and roadmap by identifying opportunities for process improvement and better data management.
  • Collaborate with various business units, such as IT, HR, and Finance, to translate data needs into engineering requirements and facilitate cross-functional initiatives.
  • Participate in sprint planning, daily stand-ups, and other agile ceremonies within the project team to stay aligned on priorities and progress.
  • Assist in the creation and updating of standard operating procedure (SOP) documents and training materials to promote knowledge sharing and consistency.
  • Provide backup administrative support for other teams or executive assistants during periods of absence or peak workload.
  • Generate and distribute routine performance reports from business systems and dashboards for management review and team stand-ups.
  • Manage team-wide communication channels, such as Slack or Microsoft Teams, ensuring important announcements and information are disseminated effectively.

Required Skills & Competencies

Hard Skills (Technical)

  • High proficiency in Microsoft Office Suite, especially Excel (pivot tables, v-lookups), PowerPoint (presentation design), Word (formatting), and Outlook (advanced calendaring).
  • Demonstrable experience with data entry and record-keeping in CRM or ERP systems (e.g., Salesforce, NetSuite, SAP).
  • Familiarity with modern project management software such as Asana, Trello, Monday.com, or Jira for task tracking and collaboration.
  • Strong typing skills with an emphasis on speed and accuracy for efficient document creation and data transcription.
  • Experience managing complex scheduling and logistics using Google Calendar, Outlook Calendar, and other scheduling tools.
  • Competency with collaboration platforms like Slack, Microsoft Teams, and SharePoint for communication and document sharing.
  • Basic research skills, with the ability to gather and synthesize information from various online sources effectively.

Soft Skills

  • Exceptional organizational and time-management skills, with a proven ability to prioritize a high volume of competing tasks and meet deadlines.
  • Superior verbal and written communication skills, demonstrating a professional, clear, and courteous demeanor in all interactions.
  • Meticulous attention to detail and a commitment to accuracy in all aspects of work, from data entry to proofreading.
  • A proactive and resourceful problem-solving ability, with a "can-do" attitude and the initiative to find solutions independently.
  • High degree of adaptability and flexibility to thrive in a fast-paced, dynamic, and often ambiguous work environment.
  • Strong interpersonal skills and a collaborative spirit, with the ability to build positive working relationships with diverse stakeholders.
  • Unquestionable integrity and the ability to handle sensitive and confidential information with discretion and maturity.

Education & Experience

Educational Background

Minimum Education:

  • High School Diploma or GED equivalent.

Preferred Education:

  • Associate's or Bachelor's Degree.

Relevant Fields of Study:

  • Business Administration
  • Communications
  • Project Management
  • Liberal Arts

Experience Requirements

Typical Experience Range:

  • 1-3 years of professional experience in an administrative, operational, project coordination, or customer support role.

Preferred:

  • Prior experience in a temporary or contract capacity within a corporate or startup environment is highly advantageous.
  • Experience supporting multiple managers or a large team is a plus.
Explore More Careers