Key Responsibilities and Required Skills for a TV Production Assistant

🎯 Role Definition

Are you passionate about television and eager to launch your career in the entertainment industry? This role requires a highly motivated, organized, and proactive TV Production Assistant (PA) to join our dynamic production team. This is a foundational, hands-on role that provides comprehensive exposure to all facets of television production, from pre-production planning to on-set execution and post-production wrap-up. The ideal candidate is a master of multitasking, an exceptional communicator, and possesses a "no task is too small" attitude. You will be the backbone of our productions, ensuring operations run smoothly and efficiently, making this the perfect opportunity to learn from seasoned professionals and build a robust career in media.

📈 Career Progression

Typical Career Path

Entry Point From:

Film School Graduate
Production Intern
Office Runner or Set Runner
Media-related administrative roles

Advancement To:

Production Coordinator
Associate Producer
Script Supervisor
Assistant Director (2nd AD)

Lateral Moves:

Post-Production Assistant
Casting Assistant
Art Department Coordinator

Core Responsibilities

Primary Functions

Assist producers and production coordinators with organizing all logistical aspects of a television shoot, from pre-production through to final wrap.
Prepare and distribute essential production documents, including scripts, call sheets, schedules, and contact lists, ensuring all cast and crew are informed.
Act as a primary communication liaison on set, relaying messages and instructions from the director and producers to various departments and talent.
Manage the procurement, organization, and inventory of production supplies, props, and equipment, ensuring everything is available when needed.
Coordinate travel arrangements, accommodations, and transportation for cast, crew, and high-profile guests.
Facilitate the signing and collection of release forms, contracts, and other critical legal and administrative paperwork from talent and participants.
Provide direct support on set, including managing crafty (craft services), making coffee runs, and ensuring the set remains clean and organized.
Assist camera, lighting, and sound departments with the setup, breakdown, and movement of equipment as directed.
Serve as a stand-in for actors or talent during lighting setups and camera rehearsals to maximize shooting efficiency.
Manage and escort talent and guests on set, ensuring their needs are met and they are in the right place at the right time.
Take detailed and accurate notes during production meetings, script readings, and on-set, distributing summaries to the relevant team members.
Handle petty cash, track production-related expenses, and meticulously prepare expense reports for the production manager.
Log and digitize footage, manage media files, and assist the post-production team with organizing assets for editors.
Conduct preliminary research for show segments, locations, potential characters, and factual information as assigned by producers.
Update and maintain production binders, schedules, and databases with the most current information.
Perform general administrative duties for the production office, such as answering phones, scheduling meetings, and managing deliveries.
"Locking up" a location during filming, which involves securing the set and preventing unauthorized personnel or public from interrupting a take.
Run errands for various departments, including picking up props, wardrobe, or last-minute supplies essential for the shoot.
Assist the script supervisor with continuity by taking photos or detailed notes on props, wardrobe, and set dressing.
Support the art department with set dressing, prop placement, and general hands-on creative tasks.

Secondary Functions

Manage petty cash reconciliations and process expense reports for production personnel.
Assist the social media team by capturing behind-the-scenes content (photos/videos) for promotional purposes.
Maintain and organize the production office, ensuring a clean and efficient workspace for the entire team.
Archive completed project files, scripts, and media according to company protocols.

Required Skills & Competencies

Hard Skills (Technical)

High proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Drive).
Familiarity with production management software (e.g., Movie Magic Scheduling, Showbiz Budgeting) is a strong plus.
Basic understanding of professional camera, sound, and lighting equipment.
Experience with file-sharing platforms like Dropbox, Google Drive, and WeTransfer.
Basic knowledge of video editing software (e.g., Adobe Premiere Pro, Final Cut Pro, Avid Media Composer) is highly desirable.
Comfortable using various office equipment, including scanners, printers, and multi-line phone systems.

Soft Skills

Exceptional organizational skills with a keen eye for detail and the ability to manage multiple tasks simultaneously.
Proactive, resourceful, and superior problem-solving skills in a high-pressure, fast-paced environment.
Excellent verbal and written communication and interpersonal skills; able to interact professionally with talent, crew, and executives.
A strong sense of urgency and the ability to stay calm and effective under pressure.
Unwavering positive attitude and a strong work ethic with a "no task is too small" mentality.
Ability to work long, irregular hours, including evenings and weekends, as required by production schedules.
Punctuality and reliability are absolutely essential.
High level of discretion and professionalism when handling confidential information and interacting with high-profile individuals.

Education & Experience

Educational Background

Minimum Education:

High School Diploma or equivalent.

Preferred Education:

Bachelor's Degree.

Relevant Fields of Study:

Film & Television Production
Communications
Broadcasting
Media Studies

Experience Requirements

Typical Experience Range: 0-2 years

Preferred:

Previous experience as a Production Intern or Set PA on a television series, commercial, or film production.
A valid driver's license, a clean driving record, and a reliable vehicle are often required and highly preferred.
Demonstrable passion for and knowledge of the television and media landscape.