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Key Responsibilities and Required Skills for Venture Coordinator

💰 $65,000 - $95,000

Venture CapitalOperationsFinanceStartups

🎯 Role Definition

The Venture Coordinator is a critical support role at the heart of our venture capital operations. You will act as the central hub for our investment activities, managing the flow of information, coordinating complex schedules, and providing essential research and administrative support. This position offers a unique, ground-floor opportunity to learn the intricacies of the venture capital industry, engage directly with innovative startups, and contribute to the success of our fund and portfolio companies. You are the engine that keeps our investment team running efficiently, enabling them to focus on finding and funding the next generation of world-changing companies.

📈 Career Progression

Typical Career Path

Entry Point From:

  • Administrative Assistant / Executive Assistant
  • Operations Coordinator (in tech or finance)
  • Research Analyst
  • Early-stage Startup Employee

Advancement To:

  • Venture Analyst / Investment Analyst
  • Platform Manager
  • Associate
  • Chief of Staff

Lateral Moves:

  • Startup Operations Manager
  • Business Development Manager
  • Corporate Strategy Analyst

Core Responsibilities

Primary Functions

  • Manage and meticulously maintain our deal flow pipeline using CRM systems (e.g., Affinity, Airtable), ensuring all data on prospective investments is accurate, up-to-date, and accessible.
  • Serve as the first point of contact for inbound investment opportunities, conducting initial screenings and evaluations to identify high-potential startups for the investment team.
  • Conduct comprehensive market research and competitive analysis to identify emerging industry trends, disruptive technologies, and promising investment sectors.
  • Coordinate and manage complex scheduling for the investment team, including meetings with founders, co-investors, Limited Partners (LPs), and other key ecosystem stakeholders.
  • Assist in the preparation and organization of all due diligence materials, including managing data rooms, reviewing financial models, and coordinating reference checks with industry experts.
  • Support the creation of detailed investment memos, compelling presentations, and internal reports for weekly pipeline reviews and Investment Committee meetings.
  • Act as a key liaison for the firm, professionally handling inbound inquiries from entrepreneurs, service providers, and potential partners.
  • Maintain and continuously enrich the firm's central contact database and network map, tracking relationships and ensuring data integrity.
  • Plan, coordinate, and execute firm-hosted events, including annual LP meetings, portfolio company summits, community meetups, and industry networking functions.
  • Provide high-level operational and administrative support to the partners and investment professionals, including complex travel arrangements and expense management.
  • Track, gather, and report on key performance indicators (KPIs) and financial metrics from our portfolio companies on a quarterly and ad-hoc basis.
  • Develop and maintain strong relationships with entrepreneurs, accelerators, university programs, and other venture capital firms to cultivate a high-quality, proprietary deal flow.
  • Prepare detailed briefing documents, company overviews, and background materials for partners ahead of critical meetings, conferences, and events.
  • Manage internal knowledge bases and databases, ensuring all research, deal documentation, and market intelligence is centrally located and easily searchable.
  • Facilitate seamless communication and collaboration between the investment team, our portfolio companies, and the firm’s broader professional network.
  • Monitor venture capital news, funding announcements, and market shifts to keep the team informed of the competitive landscape and potential opportunities.
  • Assist in the onboarding process for new portfolio companies, connecting them with relevant internal resources, mentors, and value-add network contacts.

Secondary Functions

  • Support the content creation process for the firm's newsletter, social media presence, and blog to enhance brand visibility and community engagement.
  • Contribute to internal process improvement initiatives aimed at enhancing the efficiency and effectiveness of the end-to-end investment cycle.
  • Assist with fund administration tasks, including supporting the preparation of materials for capital calls and investor distributions.
  • Support ad-hoc data requests and exploratory data analysis.
  • Contribute to the organization's data strategy and roadmap.
  • Collaborate with business units to translate data needs into engineering requirements.
  • Participate in sprint planning and agile ceremonies within the data engineering team.

Required Skills & Competencies

Hard Skills (Technical)

  • High proficiency in CRM software, particularly deal flow management tools like Affinity, Airtable, or Salesforce.
  • Expertise in using Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and Microsoft Office Suite (PowerPoint, Excel, Word).
  • Strong experience with market research and data platforms such as PitchBook, Crunchbase, CB Insights, and Mattermark.
  • Foundational understanding of financial concepts; basic financial modeling experience in Excel is a significant plus.
  • Experience in project management and event coordination, utilizing tools like Asana, Trello, or Notion.

Soft Skills

  • Exceptional organizational skills and an almost obsessive attention to detail, with the ability to manage multiple competing priorities without missing a beat.
  • Outstanding written, verbal, and interpersonal communication skills; you can convey complex information clearly and build rapport with diverse stakeholders.
  • A proactive, resourceful, and self-starter mindset with a "no task is too small" attitude and a strong sense of ownership.
  • Unwavering discretion and a demonstrated ability to handle confidential and sensitive information with the utmost professionalism.
  • A genuine and demonstrated passion for technology, startups, and the venture capital ecosystem.
  • High emotional intelligence and the ability to thrive in a fast-paced, collaborative, and often ambiguous environment.

Education & Experience

Educational Background

Minimum Education:

  • Bachelor's Degree from an accredited university.

Preferred Education:

  • Bachelor's or Master's Degree in a relevant field of study.

Relevant Fields of Study:

  • Business Administration
  • Finance / Economics
  • Entrepreneurship
  • Computer Science or a related technical field

Experience Requirements

Typical Experience Range: 1-3 years of professional experience in a relevant, fast-paced setting.

Preferred: Experience in a venture capital firm, investment bank, management consulting, tech startup, or a corporate strategy/development role is highly desirable. A demonstrated, active interest in the tech and startup community (e.g., through personal projects, volunteering, or event participation) is a significant plus.

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