Key Responsibilities and Required Skills for Video Project Supervisor

🎯 Role Definition

The Video Project Supervisor is the central command for all video-related projects within the organization. This individual acts as the primary liaison between creative teams, internal stakeholders, and external vendors, ensuring seamless communication and workflow. At its core, this role blends creative oversight with meticulous project management, requiring a leader who can guide a project's artistic vision while managing the practicalities of scheduling, budgeting, and resource allocation. They are ultimately accountable for the quality, efficiency, and success of the video content produced.

📈 Career Progression

Typical Career Path

Entry Point From:

Senior Video Producer
Video Production Coordinator
Lead Video Editor

Advancement To:

Head of Video Production
Creative Director
Senior Production Manager

Lateral Moves:

Content Strategy Manager
Marketing Project Manager

Core Responsibilities

Primary Functions

Oversee the entire video production lifecycle, from initial brief and concept development through pre-production, filming, post-production, and final asset delivery.
Develop and manage comprehensive project plans, timelines, and budgets for multiple concurrent video projects, ensuring all milestones are met with precision.
Act as the primary point of contact for internal stakeholders and clients, expertly clarifying project requirements, providing regular status updates, and managing expectations.
Lead, mentor, and inspire a team of video producers, editors, videographers, and animators, providing clear creative direction, constructive feedback, and professional development support.
Source, negotiate with, and manage relationships with external vendors, including freelancers, talent agencies, location scouts, and equipment rental houses.
Conduct creative kick-off meetings to align all team members and stakeholders on the project's vision, objectives, and key deliverables.
Review and approve scripts, storyboards, and shot lists to ensure they align with the creative brief and brand guidelines before production commences.
Manage all logistical aspects of video shoots, including scheduling crew, securing locations and permits, coordinating talent, and overseeing equipment setup.
Supervise on-set production activities to ensure the shoot runs smoothly, safely, and efficiently, while capturing all necessary footage to fulfill the creative vision.
Track project expenses and manage the budget meticulously, processing invoices and reporting on financial performance to senior management.
Oversee the post-production workflow, managing the editing, color grading, sound design, and motion graphics processes to ensure a high-quality final product.
Implement and manage a rigorous quality assurance process, reviewing all video drafts to check for technical quality, brand consistency, and narrative clarity.
Develop and maintain a comprehensive digital asset management system for organizing raw footage, project files, and final video assets for future use.
Collaborate with marketing and communications teams to ensure video content is optimized for various distribution channels, including social media, websites, and internal platforms.
Proactively identify and resolve project roadblocks, risks, and conflicts, employing strong problem-solving skills to keep projects on track.
Generate and present detailed post-project reports, analyzing project performance, key learnings, and ROI to inform future strategic initiatives.
Stay current with emerging video production technologies, industry trends, and best practices to drive innovation and efficiency within the team.
Ensure all video content complies with legal requirements, including copyright laws, music licensing, and talent releases.
Champion and enforce brand standards across all video productions to maintain a consistent and professional brand identity.
Facilitate brainstorming and ideation sessions to develop new and engaging video concepts that support broader business and marketing goals.
Manage resource allocation and team capacity, effectively scheduling personnel and equipment to maximize productivity and avoid burnout.
Define and refine internal video production workflows and processes to improve efficiency, communication, and overall output quality.

Secondary Functions

Maintain and nurture a network of high-quality freelance creatives and production vendors.
Contribute to the development of the organization's overarching video content strategy and annual planning.
Advise other departments on best practices for video creation and utilization.
Participate in cross-functional creative reviews and strategy sessions.

Required Skills & Competencies

Hard Skills (Technical)

Advanced proficiency in project management software (e.g., Asana, Trello, Monday.com, Wrike).
Strong working knowledge of the Adobe Creative Suite, particularly Premiere Pro, After Effects, and Media Encoder.
Expertise in video production workflows, from pre-production through post-production.
Comprehensive understanding of modern camera systems, lighting techniques, and audio recording equipment.
Demonstrated experience in budget creation, tracking, and financial reporting for creative projects.
Familiarity with digital asset management (DAM) systems and best practices.
Knowledge of video codecs, file formats, and best practices for web and broadcast delivery.
Experience with color correction and sound mixing principles.
Ability to read and interpret creative briefs, scripts, and storyboards.
Proficiency in Microsoft Office Suite / Google Workspace for documentation and reporting.
Understanding of content distribution platforms (YouTube, Vimeo, social media) and their technical specifications.

Soft Skills

Exceptional Leadership and Team Management
Outstanding Communication and Interpersonal Skills
Strong Negotiation and Vendor Management
Meticulous Organization and Time Management
Creative Vision and Storytelling Ability
Proactive Problem-Solving and Critical Thinking
High Level of Adaptability and Composure Under Pressure
Collaborative Spirit and Stakeholder Management

Education & Experience

Educational Background

Minimum Education:

Bachelor’s Degree

Preferred Education:

Master’s Degree or relevant professional certification (e.g., PMP - Project Management Professional).

Relevant Fields of Study:

Film Production
Communications
Media Studies
Marketing
Business Administration

Experience Requirements

Typical Experience Range:

5-8 years of progressive experience in video production and project management.

Preferred:

Direct experience managing a team of creative professionals in a fast-paced agency or corporate environment. A strong portfolio demonstrating a range of successful video projects across various styles and platforms is highly desirable.